Focus Insight Dashboard Descriptions
*Please note that all screenshots displayed below are using fictitious demonstration data.
| Dashboard | Description |
| Delivery Summary | Company level overview that provides stakeholders the visibility into portfolios, programs, and projects on overall delivery status. It will help identify how many projects are active, any projects at risk, any milestones/deliverables overdue or projected to slip, current delays or budget deficits, and any escalated risks/issues. This aids in better tracking of timelines and balancing financials as well as removing obstacles that are impacting project health and progress.
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| Executive Summary/ Project RAG List | High level overview focusing on the list of projects under the different portfolios in the company, any milestones/deliverables overdue and projected to slip, and the project's trends/status (RAGs) across the different indicators (schedule, cost, risk, issue, benefits, etc.) The purpose is to help the company continually reassess its projects and identify where decisions are at present necessary to put the REDs back on track.
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| Pipeline Budget/Cost List | Provides a list of all Pipeline projects with their corresponding estimated Budget / Cost and shows the Total Pipeline Cost of the Company. The estimated cost per project is reviewed against the proposed work plan to properly assess the financial viability of a project and to ensure that all requested funds are aligned with the work plan.
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| Integrated Pipeline Analysis | An outline of all Initiation, Feasibility, and Planning Projects created in the Company. It gives an Overview of these Pipeline Projects with their targeted Dates to be completed from the Initiation Stage to the Execution Stage. Projects with their Actual End Dates for a specific Stage are displayed instead of the Planned Dates. This aids in assessing and planning projects to be completed, most especially if the Company has a timeline for their Projects to be finished on a specific time.  |
| Budget/Cost Summary | A review of the Overall Cost and the budget allocation of each project within the company. It provides a graphical representation of the monthly and cumulative actual costs against planned, forecast, & baseline budgets to show the trends and variations. It allows implementation of corrective measures if any project is outside allocated budget.  |
| Budget/Cost RAG List | Displays the number of Projects by Overall RAG Status and a view of the number of projects that are over budget on the current month, to date, and as per the Final Forecast Cost. It allows the implementation of corrective measures if any project is outside the allocated budget.
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| Monthly Budget/Cost Analysis | A review of the allocated Monthly Baseline, Forecast, and Actual costs of all Projects within the Company. This helps compare the project’s actual cost against the approved budget and see how much costs were incurred already. It will give an understanding of how the project is progressing and if any decision/changes needed to be made.  |
| Detailed Monthly Budget/Cost Analysis | A detailed review of the allocated Monthly Baseline, Forecast, and Actual costs of all Projects within the Company. Each Cost item displays its project-specific information.
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| Risk Analysis | An outline of all Risks raised for both Project and Portfolio level. Data displays the number of open risks, escalated, and overdue risks. It also identifies the number of risks based on Current Rating as well as Risk Category assigned to each risk. This helps in analysing potential issues that could negatively impact key business initiatives or projects.  |
| Risk Mitigation Analysis | An overview of all Risks identified with their corresponding mitigation/action plans and action owner. This guides in making sure the action plans will be able to manage, eliminate, or reduce risk to an acceptable level. Action plans are continually monitored to assess their efficacy with the intent of revising the course of action if needed.
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| Issues Analysis | An outline of all Issues raised for both Project and Portfolio level. Data displays the number of open issues, escalated, and overdue issues. It also identifies the Priority assigned and the corresponding Resolution plans for each Issue. This helps in Issue impact assessment and prioritisation that will drive the actions and resolution of the issue.
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| Integrated Schedule | A high-level view integrating all project schedules focusing on the Tasks marked as Milestones. It shows the Milestone's Baseline End and Forecast End dates to help identify which milestone is overdue or projected to slip. This provides a single view to assessing the progress and performance across all projects.  |
| Milestones Analysis | A summary displaying the hierarchy from Portfolio, Project down to the Milestones per project. The list of milestones will help track progress for where the project is at a higher level. The Project Team will then be able to see where the project is, where it should be, if its overdue or is projected to slip.  |
| Deliverables Analysis | A summary displaying the hierarchy from Portfolio, Project down to the Deliverables per project. By tracking the progress of the deliverable against its specified end date, the Project Team will be able to identify which is overdue or is projected to slip thus prompting action to ensure that projects are meeting their goals in terms of quality and expected outcomes.
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| Change Control Analysis | A review of all Change Requests made for a Portfolio Project that displays the number of Approved, Pending and Rejected Change Requests. It helps keep track of the Change Request approval status highlighting the impact on cost, schedule and benefits if it remains unapproved.
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| Delivery Summary (OTB) | Specific to the Overall Total Budget at the Company Level, this overview provides stakeholders the visibility into portfolios, programs, and projects on overall delivery status. It will help identify how many projects are active, any projects at risk, if there are milestones/deliverables overdue or projected to slip, current delays or budget deficits, and any escalated risks/issues. This aids in better tracking of timelines and balancing financials as well as removing obstacles that are impacting project health and progress.
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| Project Budget/Cost Summary | A review of the Overall Cost and the budget allocation of each project within the company. It provides a graphical representation of the monthly and cumulative actual costs against planned, forecast, & baseline budgets to show the trends and variations. It allows implementation of corrective measures if any project is outside allocated budget.
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| Contingency Analysis | Provides a list of available Contingency Budget that may be used to assist a Company to deal with the occurrence of unforeseen negative events. It displays details on the Approved Contingency, actual Total Spend and the available remaining budget that can still be used.
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| Cost Performance Summary | A review of the Overall Cost Performance Summary per Month for the whole year. It provides a graphical representation of the monthly and cumulative actual costs against planned, forecast & baseline budgets to show the trends and variations. It allows implementation of corrective measures if any project is outside allocated budget.
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| Budget/Cost Analysis | Specific to the Overall Total Budget at the Company Level, this overview provides stakeholders the visibility into portfolios, programs, and projects on overall budget on a Monthly view. This aids in better tracking of timelines and balancing financials as well as removing obstacles that are impacting project health and progress.
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| FY Expenditure/Budget Summary | Provides a summary of total expenditure against budget for the Financial Year. It is broken down per month using the current month as baseline. It is very useful in comparing the expenditure performance compared to other year.  |
| Issue Resolution Analysis | A review of the Issues raised per Project with the corresponding actionable resolution for each issue. This will help the Company to monitor if the resolution has been acted upon or if there are similar resolutions applied that have been proven effective for other projects.
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| Preliminary Delivery Summary | Company level overview for the next month in the visibility of portfolios, programs, and projects on overall delivery status. This aids in planning for the succeeding month in better tracking of timelines and balancing financials, as well as removing obstacles that are impacting project health and progress.
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| Prelim Delivery Summary OTB | Company level overview for the next month in the visibility of portfolios, programs, and projects on overall delivery status, with the difference in the Cost To Date and Final Forecast Cost (FFC) Graphs measured in Overall Total Budget (OTB). This aids in planning for the succeeding month in better tracking of timelines and balancing financials in an OTB perspective, as well as removing obstacles that are impacting project health and progress.
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| Preliminary Budget/Cost Summary | Provides a list of all Pipeline projects with their corresponding estimated Budget / Cost and shows the Total Pipeline Cost of the Company in view for the next month. The estimated cost per project for the succeeding month is reviewed against the proposed work plan to properly assess the financial viability of a project and ensure that all requested funds are aligned with the work plan.
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| Preliminary Budget/Cost RAG List | Displays the number of Projects by Overall RAG Status and a view of the number of projects that are over budget, to date, and as per the Final Forecast Cost on the next month. It allows planning for the succeeding month in terms of implementation of corrective measures if any project is outside the allocated budget.
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| Preliminary Budget/Cost RAG List OTB | Displays the number of Projects by Overall RAG Status and a view of the number of projects that are over budget, to date, and as per the Final Forecast Cost on the next month, using the Overall Total Budget (OTB) as measure. It allows planning for the succeeding month on an OTB perspective, in terms of implementation of corrective measures if any project is outside allocated budget.
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| Preliminary Monthly Budget | A review of the allocated Monthly Baseline, Forecast, and Actual costs of all Projects within the Company for the next month. This helps, as a preview for the succeeding month, in comparing the project’s actual cost against the approved budget and see how much costs were incurred already. It will help for future planning to how the project should be progressing and for any decisions/changes needed to be made.
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| Executive Whole of Life Dashboard | High-level overview that provides stakeholders the visibility of a Portfolio's health and progress. Information from this Dashboard include current Projects in the Portfolio across the Project Life Cycle, current Portfolio Budget Progress, Overall Status of several key Projects in the Portfolio, graphs of Current Overall Portfolio Budget performance, current escalated Risks/ Issues, and recorded Change Requests in projects added in the Portfolio. This aids for better tracking of timelines, balancing financials, and removing obstacles that impact Portfolio health and progress.
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| Executive Contingency Management Summary | A company-level overview of available Contingency Budget that may be used to assist in dealing with the occurrence of unforeseen negative events. It displays details on any planned Approved Contingency, what has been released to the project and any variance between the two.
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| Resource Demand Vs. Supply | A display of available Resource Demands that can be added across projects in the company. It highlights the projects the Resource Demand is added to, the project-specific details for that demand, the Resources assigned, along with its Resource Capacity details. This aids in managing individual resource capacity and on-time completion of projects.  |
| Overall Resource Utilisation | A high-level overview displaying all Resources, the Team to which the resource belongs to, the available overall capacity of the resources, the Allocation to projects and if there is over assignment / under assignment.
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| Detailed Resource Utilisation | A high-level overview displaying all Resources's company capacity versus the resource' project allocation which can be filtered by project/s. This helps Managers to determine resource allocation and resource balancing.
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| Resource Assignment | A table displaying a list of Resources assigned to the different Projects in the Company. It gives an overview of a Resource's project assignments, the allocation per project, and his/her Total Project assignments. |
| Project - Budget Whole of Life | This provides a detailed view of the project whole-of-life costs, with visibility of any potential additional budget requirements (overspend or currently out of scope)  |
| Project - Annual Budget | This provides a multi-financial year ‘top-down’ view of the project allocated and released costs. In addition, this view provides: a) Performance against Budget Allocation (prioritised) b) Performance against released budget (baseline + contingency) c) potential additional budget requirements (overspend or currently out of scope)  |
| Portfolio - Budget Allocation | This provides a multi-financial year ‘top-down’ view of the Portfolio / Program costs, and a summary view of all project costs within. This provides the Portfolio / Program summary view of the project costs. This Dashboard can aid the Program / Portfolio Managers in decision-making by reviewing: a) Current Allocation – a view of the Program Budget, Program Contingency Budget, budget allocated and what is currently left unallocated b) Potential Additional Budget – a forecast aggregate of all project’s potential budget requirements (overspend + potential new scope compared to Budget already allocated) c) Remaining Program Budget – Comparison to potential additional budget - is there enough funding remaining to approve additional requests?
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| Portfolio Summary | High-level overview that provides stakeholders the visibility of a Portfolio's health and progress. Information from this Dashboard includes Program/Portfolio Budget, Contingency, Budget Allocation, Baseline Budget, Total Released Funding, Actual to Date, Estimate at Completion (EAC), etc. It also presents Executive Comments from latest sent Portfolio Report In addition, this Dashboards will help identify how many projects are active, any projects at risk, if there are milestones/deliverables overdue or projected to slip, current delays or budget deficits, any escalated risks/issues, and recorded Change Requests in projects added in the Portfolio. This aids in tracking of timelines, balancing financials that will help maintain/improve Portfolio health and progress.  |
| Portfolio Delivery Summary | High-level overview that provides stakeholders the visibility of a Portfolio's health and progress. Information from this Dashboard include Overall Portfolio Budget Performance, list of Projects in the Portfolio across the Project Life Cycle, Overall Status of Projects in the Portfolio, and Individual Project Budget Allocation, Contingency, Baseline Budget, Total Released Funding, Actual to Date, Estimate at Completion (EAC), etc. This will help for future planning to how the project should be progressing and for any decisions/changes needed to be made.  |
