Glossary Terms	Description
Allocated Budget	An individual budget item that explains what it will be used for. The name should be short and concise to explain the reasoning and usage of the money being allocated for the budget.
Approved Opportunity	These are approved project opportunities that are used to categorize opportunities based on status, category and priority, which also allows for quick reference
Approved Opportunity Checklist	A list of of all things that must be in place and complete before an approved opportunity project can progress to the next phase.
Approved Opportunity Documents	Any and all documentation that supports the approval of the project opportunity. This can include signed or approved project charters, lists of departments impacted, stakeholder analysis, or budget approvals.
Business Benefits	Upon completion of the project, what does the company gain in doing it, having more specific outcomes is ideal for benefits tracking. Typical benefits can include one or multiple areas such as increased efficiency, reduction of expenses, increase in revenue, business development, long term compliance or sustainability.
Business Sponsor	The area or department of the company who is in charge of the project from an outcome perspective. The Business Sponsor can assist with roadblocks, scope alterations and even provide guidance.
Category	The category of the project to describe the high level focus of the project. Having the category defined allows the Project Manager to understand what section of the company the project falls under, assisting with opportunities and portfolio pipeline management. Example dropdown options: * Business Change- Change in policy and practice * Business expansion- Project that assists in business growth/Development * IT & System- Technology projects for the business * Revenue growth- New projects or initiatives to increase revenue for the business * Safety & Compliance- Projects that assist in improved or legal regulations and reducing employee injuries * Sustain capital- Projects around improved budget or spend, or cost cutting initiatives
Cost Range	The high end and low end of the range when estimating the expenses to complete the project. Cost range should be estimated with all cost factors including personnel cost, purchases such as equipment, rental space, IT equipment, license fees, ongoing maintenance, etc.
Department	An area/group within the company that the project is under
Description	A brief description of the project
Estimated Business Case	A short description that helps justify the venture or conceptualisation of the project. It shows the value of the work to be done for the completion of the project.
Estimated Key Milestones	Milestones are any major points of the project that show progress and/or completion. A project needs at least one milestone but often large projects can have multiple milestones to support ongoing monitoring and success of the project.
From Cost Range	The low end of the cost range when estimating the expenses to complete the project.
Kick Off (Full Kitting)	These are projects not yet ready to start because they are still being kicked off. This is used to categorize projects based on their readiness to begin execution and their stage of approval in the company.
Opportunity	These are newly created project opportunities used to categorize project based on their Project Category and to allow for quick reference
Opportunity Checklist	A list of of all things that must be in place and complete before an opportunity project can progress to the next phase.
Opportunity Documents	Any documents or files that support the project or are needed to do a proper review while in the Opportunity phase. The files outline the justification of both cost as well as any benefits or opportunities for the project. These files could be completed project charters as well as any quotes, industry best practices, or articles that support the project
Pending Approval	These are projects that are submitted for Review and are into the approval phase.
Phase End Date	The date where a project phase will end.
Phase Start Date	The date where a project phase will start.
Pipeline	It is a repository for the portfolio of opportunities that are potential projects for the Client. There is some basic information included in the Pipeline that allows some initial screening, prioritization and review of what projects are in the pipe for initiation into delivery.
Portfolio	The portfolio where the project belongs. The project doesn't necessarily need to belong to a portfolio.
Priority	How urgent the Project is. Priority is based on a Very High to Very Low scale separating the highest priority projects from the lowest. Priority is based off the needs of the business considering legal/regulation needs or overall opportunity.
Program	The program where the project belongs. The project doesn't necessarily need to belong to a program.
Project Details	Key Information about the Project
Project ID	A unique identifier for the project. This is important because it will help in proper filing and storage of project documents and information.
Project Name	The name of the Project to be created. The project name should be a short description of the project so in reading the title, a general sense of what the project is can be understood. It should also include the what, where, and why of the project.
Project Sponsor	The person who is in charge of the project from a leadership perspective and has influence over the project and direct "ownership of the area". The project sponsor can help remove roadblocks and issues, as well as provide guidance & resources.
Project Type	The type of project based on what the company wants to create. Several factors can influence the type of project created. Among them are scope, the degree of risk, time, cost, the level of new technology, the level of detail in plans.
Review Details	All items that are submitted with the new project will be analyzed for proper consideration and return on investment (ROI). This takes the estimated effort and cost of a project and compares it to the potential reward or benefit of doing the project. This is where the company can see if it is a smart business decision to approve the project. If the cost of the project exceeds any opportunity, it does not make sense from a business perspective to approve the project. If the reward out weighs the cost, or it helps the company remain viable (compliant with regulations or new technology) then the business would approve.
Review Pipeline	Every Opportunity should be reviewed before approval. In this phase, some critical information for the project is added to help identify the project purpose and outcome.
Role Allocations	The departments and personnel included in the project as well as the role that they play. The list can be modified over the course of the project, but at initiation should at least have team leads, and any known adHoc members or departments that are needed.
To Cost Range	The high end of the cost range when estimating the expenses to complete the project.